FileForge Finder - Terms of Use

Effective Date: July 23, 2026

1. Acceptance of Terms

By installing or using FileForge Finder (the "Software"), you agree to be bound by these Terms of Use ("Terms"). These Terms apply to all users, including records and enrollment personnel, finance and grants staff, government and tribal government offices, small businesses, and authorized contractors or consultants acting on behalf of a client organization. If you do not agree to these Terms, you must not install or use the Software.

These Terms constitute the entire agreement between you and Momentum CE Inc. ("we," "us," or "our") regarding your use of the Software, and supersede any prior representations or agreements unless a separate written service agreement expressly states otherwise.

2. Description of the Software

FileForge Finder is a locally installed desktop application developed by Momentum CE Inc. that indexes the files stored on a user's computer and enables the user to search them by file name, folder path, or the text contained inside documents. The Software runs entirely on the user's own device. Except for the limited, optional, and user-initiated network activity described in Sections 5 and 6, the Software does not transmit, upload, or store user files, search queries, or extracted document content on servers operated by Momentum CE Inc. The Software may include, but is not limited to:

  • File name and folder path search across the user's device
  • Content search of the text inside supported document types
  • In-application document preview with match highlighting
  • Detection and flagging of records that appear to contain sensitive data (such as government identification numbers, dates of birth, telephone numbers, and payment card numbers)
  • Export of files, spreadsheet summaries, and self-contained records packages with per-file cryptographic (SHA-256) manifests and sequential ("Bates") numbering
  • A tamper-evident local activity (audit) log with in-application review, verification, and export
  • Optional creation of text-searchable copies of image-based PDFs (optical character recognition)
  • Optional on-device artificial intelligence features for file renaming and automated file organization

The Software is a productivity and records tool intended to help users locate, organize, and package files. It does not constitute legal, records-management, evidentiary, tax, or professional advice, and its outputs should not be relied upon as a substitute for qualified professional guidance or for compliance with any applicable legal, evidentiary, or records-retention requirement.

3. License and Authorized Use

3.1 License Grant

Subject to your compliance with these Terms and payment of any applicable license fees, Momentum CE Inc. grants you a limited, non-exclusive, non-transferable license to install and use the Software on devices owned or controlled by you or your organization, solely for your internal business, organizational, or personal purposes. This license does not permit you to distribute, sublicense, resell, rent, or otherwise make the Software available to third parties.

Authorized users include: (a) individuals and small offices; (b) records, enrollment, finance, and grants personnel; (c) government and tribal government offices and their authorized staff; and (d) third-party contractors or consultants acting on behalf of a client organization with documented authorization.

3.2 License Editions and Trial

The Software may be offered in different editions or tiers that enable different features, and may be made available on a time-limited trial basis. The specific features, limits, and fees associated with each edition are described in the Software or in accompanying materials at the time of purchase. License entitlements are, in the current version, recorded and enforced locally on your device; you agree not to circumvent, tamper with, or attempt to defeat any licensing, trial, or feature-gating mechanism. We may change edition definitions, feature availability, and fees on a prospective basis.

3.3 Installation and Device Responsibilities

You are responsible for installing the Software on appropriate hardware and operating systems as specified in any accompanying documentation. You are solely responsible for:

  • Ensuring the device(s) on which the Software is installed meet minimum system requirements
  • Maintaining adequate security on any device where the Software is installed, including access controls, disk encryption, antivirus protection, and operating system updates
  • Controlling physical and logical access to devices on which the Software is installed and on which its data files reside
  • Ensuring that only individuals authorized by you or your organization install or use the Software
  • Ensuring that you are authorized to index, search, preview, copy, move, rename, or export any files and folders you direct the Software to process

3.4 Prohibited Uses

You agree not to:

  • Use the Software for any unlawful purpose or in violation of applicable federal, state, tribal, or local law
  • Use the Software to access, index, search, copy, or export files that you are not authorized to access
  • Attempt to reverse-engineer, decompile, disassemble, or tamper with any component of the Software
  • Modify, adapt, or create derivative works based on the Software without our prior written consent
  • Remove, alter, or obscure any proprietary notices, labels, or branding within the Software
  • Copy or distribute the Software or any portion thereof to unauthorized parties
  • Circumvent or attempt to circumvent any licensing, trial, feature-gating, or security mechanism
  • Use the Software to alter, fabricate, or misrepresent records, manifests, audit-log entries, or records packages, or to otherwise facilitate fraud or the concealment or destruction of records

4. Local Data Storage and File Management

4.1 Local Storage

The Software creates and maintains its indexes, content database, activity (audit) log, configuration files, and related data locally on your device. These files are under your ownership and control. Except as described in Sections 5 and 6, we do not access, transmit, collect, or retain any copy of your files, search queries, extracted document text, or other data processed by the Software. You are solely responsible for the location, security, backup, and management of all data created, stored, or used by the Software.

4.2 Encryption and Security of Local Data

The Software applies encryption at rest to certain local data stores — such as its activity (audit) log and its file-path index — using operating-system-provided secure-storage facilities. You acknowledge, however, that the Software's content database, which may contain the full extracted text of indexed documents, is not encrypted at rest by the Software. The Software is therefore not a substitute for device- and storage-level security. You are responsible for protecting the confidentiality of data on your device, including through operating-system full-disk encryption, user-account controls, and other appropriate safeguards. We make no representation that all data stored locally by the Software is encrypted or otherwise secured against unauthorized access to your device.

4.3 Data Backup and Loss

Because all data is stored locally, you bear sole responsibility for maintaining adequate and regular backups of your files and of any exported output you wish to retain. We strongly recommend implementing a routine backup schedule and storing backup copies in a secure, separate location. We are not responsible for any data loss resulting from device failure, accidental deletion, file corruption, ransomware or other malicious software, or any other cause.

4.4 Filesystem Access and Scope

To provide search functionality, the Software may access a broad range of locations on your device, including, by default, connected drives. You are responsible for determining which locations the Software indexes and processes, and for ensuring that such indexing is permitted under applicable law and your organization's policies. You should not direct the Software to index locations containing data you are not authorized to access.

4.5 File Modification by Automated Features

Certain optional features — including automated file renaming, automated file organization ("filing"), and the optional in-place replacement of files with text-searchable (OCR) versions — will move, rename, reorganize, or overwrite files on your device when you enable them. These features act on your own files. You are solely responsible for reviewing proposed changes, for maintaining backups before enabling automated features, and for the results of any automated action. We are not responsible for misfiled, renamed, moved, overwritten, or otherwise altered files resulting from use of these features.

4.6 Data Accuracy

You are solely responsible for the accuracy, completeness, and legality of the files and data you process with the Software. Search results, previews, sensitive-data flags, duplicate indications, manifests, and other outputs depend on the content and condition of the files you provide and on the capabilities and limits of the Software. We do not independently verify or audit your data, and we do not guarantee that the Software will locate every relevant file, correctly extract text from every document, or correctly identify every instance (or only actual instances) of sensitive data.

4.7 Exports

The Software allows you to generate and export files, spreadsheet summaries, records packages, extracted-text bundles, and audit-trail records. Exported output may contain the full text of documents and may embed identifying information about the operator, such as an operating-system user and computer name. You are responsible for the security and proper handling of any exported output, and for ensuring that its creation, storage, transmission, and disclosure comply with applicable law, your organization's policies, and any applicable service, grant, or evidentiary requirement. We assume no responsibility for exported output once it has left the Software.

5. Artificial Intelligence Features

5.1 On-Device AI Features

The Software offers optional artificial intelligence features — including file renaming and automated file organization — that run on your own device using a locally executed model. These features are disabled unless you choose to enable them, and are available only in certain paid editions. Enabling on-device AI features may require a one-time download of model files from a third-party host; that download retrieves model files only and does not upload your files, search queries, or document content. Document text and rendered document images processed by these features are sent only to a local process running on your own device and are not transmitted off your device by the Software.

5.2 AI Output Accuracy

Outputs generated by artificial intelligence features — including proposed file names and file classifications — are generated automatically and may be inaccurate, incomplete, or unsuitable for your purpose. You are responsible for independently reviewing and verifying all AI-generated output before relying on it, and for any action taken on the basis of such output. AI outputs do not constitute professional advice.

6. Network Activity and Data Transmission

The Software is designed to operate locally. It includes measures intended to block and record network requests originating from its user interface. In its default configuration, your files, search queries, and extracted document content remain on your device.

You acknowledge, however, that the Software may make or enable limited network connections in the specific circumstances described in these Terms, including: (a) the optional, one-time download of AI model files from a third-party host when you enable on-device AI features (Section 5.1); and (b) opening links to our website or related resources in your device's external web browser at your request. The Software does not otherwise transmit your files, search queries, or extracted document content off your device, and we do not collect analytics, telemetry, or usage data through the Software. You are responsible for your network environment and for any charges imposed by your own service providers.

7. Records Packages, Audit Logs, and Verification

The Software offers features intended to support verifiable and tamper-evident recordkeeping, including cryptographic file manifests, sequential ("Bates") numbering, a hash-chained activity (audit) log, and in-application verification of records packages. These features are technical aids only. They do not, by themselves, establish the legal authenticity, admissibility, completeness, or evidentiary sufficiency of any file, package, or record, and they do not guarantee compliance with any statute, regulation, court rule, chain-of-custody standard, or records-retention requirement. You are solely responsible for determining and meeting the legal and evidentiary requirements applicable to your records.

The activity (audit) log records information such as search queries, file paths, export actions and destinations, and an operating-system user and computer identifier. The activity log is append-only and tamper-evident by design, is retained on your device, and is subject to a default retention period configured within the Software. You are responsible for the retention, security, and disposition of the activity log consistent with your applicable obligations.

8. Sensitive and Regulated Data

We recognize that users may rely on the Software to locate and manage highly sensitive information, and that files processed by the Software may contain personal, financial, health, governmental, tribal, or other regulated or confidential data. Because all data is stored locally on your own systems, you are solely responsible for the physical and digital security of that data and for implementing appropriate access controls, encryption, and security measures on the devices and storage where the Software and its data reside.

The Software's sensitive-data flagging is an automated, best-effort aid that identifies patterns resembling certain categories of sensitive information. It may fail to detect sensitive data and may flag data that is not in fact sensitive; it stores and exports only category labels and counts, not the underlying values. It is not a substitute for your own review.

You are responsible for ensuring that you are authorized to process any data using the Software under applicable tribal, federal, state, or local law, and under any applicable professional, fiduciary, contractual, or privacy obligations, which may include, for example, obligations relating to criminal-justice, health, educational, or public-records information. We make no representation that the Software satisfies the requirements of any particular regulatory regime, and use of the Software does not by itself make your data handling compliant with any such regime.

9. Intellectual Property

9.1 Our Property

All software code, application logic, interfaces, and design elements comprising the Software are owned by or licensed to Momentum CE Inc. and are protected by applicable intellectual property laws. The Software is proprietary and is licensed, not sold. Your installation of the Software does not transfer any ownership rights to you. Nothing in these Terms grants you any license to use our trademarks, logos, or branding.

9.2 Third-Party and Open-Source Components

The Software incorporates or distributes third-party and open-source components, and may download a third-party artificial intelligence model at your election. Such components are provided subject to their respective licenses, and your use of them is subject to those licenses. Nothing in these Terms limits any rights you may have, or obligations you may owe, under an applicable third-party or open-source license.

9.3 Your Data

All files, records, and other information you create, index, store, or export using the Software ("Your Data") remain your property. Because Your Data is stored locally on your own systems, we do not access, possess, or process Your Data except as expressly described in these Terms. Government and tribal government users retain all rights to their sovereign, governmental, and program data consistent with applicable law.

10. Disclaimer of Warranties

THE SOFTWARE IS PROVIDED "AS IS" WITHOUT WARRANTIES OF ANY KIND, EITHER EXPRESS OR IMPLIED. TO THE FULLEST EXTENT PERMITTED BY APPLICABLE LAW, WE DISCLAIM ALL WARRANTIES INCLUDING, BUT NOT LIMITED TO:

  • IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, AND NON-INFRINGEMENT
  • WARRANTIES THAT THE SOFTWARE WILL BE ERROR-FREE, UNINTERRUPTED, OR COMPATIBLE WITH ALL DEVICES, OPERATING SYSTEMS, HARDWARE, OR FILE TYPES
  • WARRANTIES THAT THE SOFTWARE WILL LOCATE ALL RELEVANT FILES, CORRECTLY EXTRACT OR PREVIEW DOCUMENT CONTENT, OR CORRECTLY IDENTIFY SENSITIVE DATA OR DUPLICATES
  • WARRANTIES AS TO THE ACCURACY, COMPLETENESS, OR SUITABILITY OF ANY SEARCH RESULT, MANIFEST, RECORDS PACKAGE, AUDIT-LOG ENTRY, OR AI-GENERATED OUTPUT
  • WARRANTIES THAT THE SOFTWARE'S OUTPUTS WILL SATISFY ANY LEGAL, EVIDENTIARY, REGULATORY, OR RECORDS-RETENTION REQUIREMENT
  • WARRANTIES THAT DATA STORED LOCALLY BY THE SOFTWARE IS ENCRYPTED OR SECURE AGAINST UNAUTHORIZED ACCESS TO YOUR DEVICE
  • WARRANTIES AGAINST DATA LOSS, FILE CORRUPTION, OR UNINTENDED MOVEMENT, RENAMING, OR MODIFICATION OF FILES RESULTING FROM INSTALLATION OR USE OF THE SOFTWARE

Outputs generated by the Software are for your internal use only and should not be relied upon as a substitute for professional, legal, or evidentiary judgment. You are responsible for independently verifying all outputs before relying on them or submitting information to third parties, courts, government agencies, or grantors.

11. Limitation of Liability

TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, IN NO EVENT SHALL MOMENTUM CE INC., ITS OFFICERS, EMPLOYEES, CONTRACTORS, OR AFFILIATES BE LIABLE FOR:

  • ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES
  • LOSS OF PROFITS, REVENUE, DATA, RECORDS, OR BUSINESS OPPORTUNITY
  • LOSS, CORRUPTION, MOVEMENT, RENAMING, OR MODIFICATION OF FILES OR OTHER DATA ON YOUR DEVICE
  • DAMAGES ARISING FROM RELIANCE ON SEARCH RESULTS, MANIFESTS, RECORDS PACKAGES, AUDIT LOGS, VERIFICATION FEATURES, OR AI-GENERATED OUTPUT
  • UNAUTHORIZED ACCESS TO OR DISCLOSURE OF DATA STORED ON, OR EXPORTED OR OTHERWISE TRANSFERRED FROM, YOUR DEVICE
  • DEVICE DAMAGE, SYSTEM FAILURES, OR INCOMPATIBILITY ARISING FROM INSTALLATION OR USE OF THE SOFTWARE
  • PENALTIES, FINES, OR REGULATORY OR LEGAL CONSEQUENCES ARISING FROM YOUR USE OF THE SOFTWARE OR ITS OUTPUTS

THIS LIMITATION APPLIES REGARDLESS OF THE THEORY OF LIABILITY (CONTRACT, TORT, STRICT LIABILITY, OR OTHERWISE), EVEN IF WE HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.

Some jurisdictions do not allow the exclusion of certain warranties or the limitation of liability for certain damages. To the extent such limitations are not permitted under applicable law, our liability shall be limited to the greatest extent allowed.

12. Software Updates and Modifications to Terms

We may release updates, patches, or new versions of the Software from time to time. The Software does not currently update itself automatically; updates, where offered, may be provided by direct distribution or download or as otherwise communicated by us. We recommend using a current version of the Software. We are not responsible for errors or issues resulting from use of an outdated version of the Software.

We may also update these Terms from time to time. Material changes will be communicated through the documentation accompanying a Software update or by other reasonable means. Your continued use of the Software after any update to these Terms constitutes acceptance of the revised Terms.

13. Termination

We may terminate your license to use the Software at any time for violation of these Terms or for any other reason with reasonable notice. Upon termination, you must cease all use of the Software and delete all installed copies.

Because your files and the Software's data are stored on your own systems, termination of your license does not affect your access to or ownership of your files. You remain responsible for those files and for any data created by the Software following termination.

Provisions of these Terms that by their nature should survive termination — including intellectual property rights, disclaimers, limitation of liability, and confidentiality and data-responsibility obligations — shall survive.

14. Governing Law and Dispute Resolution

These Terms shall be governed by and construed in accordance with applicable federal law and the laws of the jurisdiction in which we are incorporated, without regard to its conflict of law provisions. Nothing in these Terms is intended to waive or limit the sovereign immunity of any tribal government using the Software.

Any disputes arising under these Terms shall first be addressed through good-faith negotiation between the parties. If resolution cannot be reached informally, the parties agree to pursue mediation before initiating formal legal proceedings.

15. General Provisions

Severability: If any provision of these Terms is found to be invalid or unenforceable, the remaining provisions shall continue in full force and effect.

Entire Agreement: These Terms, together with any applicable service agreement or contract, constitute the entire agreement between you and us regarding the Software.

No Waiver: Failure to enforce any provision of these Terms shall not constitute a waiver of our right to enforce it in the future.

Assignment: You may not assign or transfer your license or any rights under these Terms without our prior written consent. We may assign our rights and obligations in connection with a merger, acquisition, or sale of assets.

16. Contact Information

For questions about these Terms of Use, please contact:

Momentum CE Inc.
320 E Vine Dr #316 Fort Collins, CO 80524
support@momentumce.com